PropCo Enterprise^TM Core

Web Based Property Management, Letting Agent & Client Rent Accounts Software

Designed for single office through to multi-office, national agencies, PropCo Enterprise^TM is a web-based Lettings, Management, and Client Accounting System, which embraces the latest technology with ease of use and customer satisaction.

PropCo Enterprise^TM Core System is the leading product for the office environment, using web-connectivity to create efficiencies for you business and co-ordinate effort through other PropCo products.

View Demo Videos of some of the most valuable features of the PropCo Enterprise^TM Core system, below:

Client Accounting

PropCo Enterprise^TM Core has a great client accounting module that allows you to improve customer service by automating repetitive daily activities, such as client accounting.

Our software helps you maintain financial visibility through the accurate & automatic monetary receipts – significantly reducing the risk of user error.

The accounting module in the PropCo^TM Core system is fully compliant with RICS, ARLA, and NFoPP standards.

In addition, the system is scalable from single offices through to multiple branches organised by area, region and group.

The PropCo Enterprise^TM Core system also features:

• Multiple bank accounts
• Standing order imports to the system direct from your bank statement*
• Direct debit claims/receipts
• Default Charges
• BACS transfers
• VAT calculations
• NRL tax
• TDS uploads
• Rent chasing tools
• Financial Report generation
• Text message alerts
•  Extensive use of Nominal Codes for reporting purposes
• Bulk posting of invoices
• Fast and intuitive bank reconciiation

*Bank statement import faciity compatible with all major high street banks such as HSBC, Barclays, RBS & Lloyds.

Marketing

PropCo Enterprise^TM Core enables you to streamline and simplify the entire lettings process right from the start.

• Landlord and property information can be recorded directly into the Market Appraisal form.
• We've carefully thought through a whole suite of Marketing features that allow you to produce both physical and electronic marketing material.
• All this information is coupled to an Applicant Matching module to enable you to produce personalised brochures at the click of a button.

Valuations and property viewings can be booked directly into diaries, with a confirmation letter being automatically generated and easily printed or emailed to the landlord or tenant. PropCo Enterprise^TM Core even reminds the negotiator of their appointment through their upcoming activites task list.

You can quickly and esaily produce high quality window cards, property particulars and lettings brochures from records stored in the PropCo Enterprise^TM Core system– all of which can be easily distributed electronically as well as printed direct from the system.

To help you during busy periods, PropCo Enterprise^TM Core makes it easy to see which properties are available, to produce current listings for staff and customers to refer to, and to help tenants find exactly what they are looking for, quickly and easily.

You can capture all the personal preference and contact information from prospective tenants quickly and easily using the Applicant Card, and match them with your available stock at the click of a button.

Photos, Property Descriptions, and Viewings information are all instantly available, and you can easily shortlist properties for the tenant, make notes on their preferences, and produce personalised high-quality brochures for them in an instant.

Not only that but PropCo Enterprise^TM:

• Supports multiple pictures per property – giving you the freedom to provide a full visual portfolio.
• Is the first to introduce streaming video views for properties - allowing you to create a realistic visual tour without leaving your desk.

Using automated feeds to leading UK property portals you can achieve maximum market exposure. Utilising our PropCo^TM Web solution means properties are instantly visible on your own website.

PropCo Enterprise^TM Core easily produces SMS (mobile text messaging) to landlords, applicants, tenants, and contractors.

Document Management

PropCo Enterprise^TM Core includes a powerful document management system which removes the need to keep paper copies of documents, such as invoices, certificates, letters, EPCs, etc. This allows for easy, worry-free document storage and retrieval.

Mail Merge

The system interfaces with an external word processor (MS Word or open-source solutions such as Libre Office), this allows simple production of your Tenancy Agreements and Notices. If required these documents can be procured separately from ARLA or The Lettings Centre which can then be interfaced with the system. The system also allows automatic coupling and recording of such correspondence in the relevant record.

Property Maintenance

By providing efficient control of property maintenance issues the PropCo Enterprise^TM Core system helps you increase customer satisfaction.

Using PropCo's quotation enquiries and works order production systems you'll be able to:

• Track building maintenance history
• Settle contractors accounts quickly & simply through BACS
• Create timely system alerts for critical safety issues

In addition by using PropCo^TM Web Connectors tenants, landlords and contractors can see the status of works online. Further developments such as integration with FixFlo platform is in the pipeline.

Workflows

A unique feature of the PropCo Enterprise^TM system is that it enables you to convert repetitive and labour intensive processes into efficient and cost effective procedures using the powerful PropCo Enterprise^TM work flow automation feature.

This smart, market-leading feature has been specially tailored to help your business eliminate or streamline wasteful processes which can lead to service blockages.

By helping to improve the use of your available resources the Work flow automation feature can give you back additional, precious time to focus on providing a first-class service to your clients.

PropCo Enterprise^TM Workflow module caters extremely well to complex customer specific processes like:

• Tenancy Ends

• Tenancy Renewals

• Notice of Periodic Visits

• Notice of Arrears

PropCo^TM can ensure the correct documents and instructions are issued at the right time to the right people.

Business Intelligence

Efficiency and productivity cannot be confirmed without measurement.

With the power of PropCo Enterprise^TM Core data it is possible to generate reports containing user-determined Management Information and Key Performance Indicators automatically.

Vital reporting information can be Generated, Prepared, and Distributed at user defined frequencies.

Data analysis is possible of any cross section of the organisation. User-specific views control the look and feel of the information the user may be interested in. So each user ispresented with the information pertinent to their role, enabling all members of an organisation to act quickly and efficiently.